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Organize To Sell More 
8 Sales Techniques to Get Organized by Barb Friedman Let's get started! It's time to get organized, but you just don’t know how or where to begin.You are stressed out and feeling out of control. And you keep putting it off (we call that procrastination) hoping it will just go away. Come on, let’s get real. While you are‘thinking about getting organized, opportunities are rapidly passing you by. Businesses are expanding, the competition is moving ahead effortlessly, and you are still struggling with internal situations that are preventing you and your business from moving forward. Now is the time to make the necessary changes within your organization so that you will be prepared to move into the future. There are only 8 main principles to acquire to organize it! Let’s take a look at each one and learn how to incorporate it into your workstyle. 1. Determine your goals. You must know where you want to go so that you can have a plan of how to get there. 2. Use a calendar system. It can be electronic or paper, but it should have delineated time sequences. This way you can schedule your time each day and be able to see exactly how you are spending your time. Many people like to use a ‘block’ style calendar. That is one with a block for each day to be filled in. This is really a poor method for managing your time. You will be much more productive using a calendar with definite time increments. This way you can schedule your time more accurately. 3. Create activity stations for all of your office equipment. You should have the following stations in your office: telephone, computer, supplies, current files, reference, stationery. 4. Categorize your files from general to specific. Learn how to maintain a filing system that will support your workstyle. General topics may include: medical, financial, insurance, automobile, warranties. Specific categories may include: medical/Mary; insurance/life; insurance/car; warranties/large appliances. 5. Use a spiral bound notebook near your telephone. Record all messages in the book. This will eliminate all the scraps of paper and sticky notes that seem to line our desks. As a bonus, it creates a permanent log to refer back to. 6. Process mail daily. Learn to use the ‘FAT’ system and incorporate into your life: File, Act and Toss. Make a decision about each piece of paper as you read it. 7. Develop a paper management system that you understand and commit to using. Paper usage has increased greatly and will continue to be in our offices daily. The sooner a system is put into place, the more control you will regain. 8. Finally, maintenance is the key. Once you have organization back in your life, 5-10 minutes of daily maintenance will provide you with a stress-free lifetime of achievements. As perfectionists, we tend to try to make our systems too complicated. As procrastinators, we put off creating the system. As overdoers, we tend to take on too many tasks. As dreamers, we love what the big picture looks like, but don’t want to take the time to do the tasks that will create the ultimate goal. Learn to take one step at a time. Try a new habit every few weeks. It takes 21 days to learn a new habit; give yourself the gift of time. Give yourself permission to learn new habits and to experiment until you find what works for you. Don’t agonize, Organize! © 2005 - Barb Friedman - Organize IT Get organizing tips, ideas articles and more at the Organized IT web site. http://www.organizeitbiz.com Editors and publishers may reprint this article as long as it's reprinted in its entirety and the signature line remains intact. Please direct a courtesy copy to 
or snail mail it to: Barb Friedman Organize IT 9411 North Waverly Drive Milwaukee WI 53217
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