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Organize Your Time 
Are Interruptions Eating Away Your Time? by Barb Friedman The average interruption costs anywhere between 10-20 minutes of someone’s precious time. If you have 4 interruptions a day, that amounts to one hour of productive time. Time that you can't get back. If you are being interrupted while you are trying to work in your office, here are some proven techniques that can help you eliminate lost time, yet still be a team player with that "well-intentioned" colleague. 1. Be responsible with your punctuality so that you are not the cause of an interruption. 2. Schedule a 10 minute meeting with any person with whom you may have questions for. Ask in advance for a convenient time for both of you. 3. Respect your peers time and space. Socialize when and where it is conducive to all. 4. Put a sign on your desk denoting your return time: 'Genius At Work' 'Back at 2:00 p.m.' 5. If you see someone is busy working, always ask: 'Is this a good time for you?' Don’t assume they are available just because you are. 6. If you are interrupted, feel free to let someone know that you need time to finish what you are working on. Schedule a time to get together later that same day. 7. Avoid enabling people to continue operating out of an urgent mode with their constant interruptions. 8. Understand that we can be a positive force in facilitating this behavior by modeling the way we respond. 9. Use a 'People Page' to contain your thoughts, ideas and questions. Create a list of items you need to discuss with people rather than contacting them with every single item. 10.Designate particular times of the day that people have access to you to discuss pertinent information. Maintain a schedule of availability on your office door. 11.State a specific amount of time that you can spend with people. It will keep everyone more focused and to the point. 12.Encourage employees to come prepared with their questions written down. You really can control your time. It is important to let others know that while you will make time to discuss their needs, you still value your own time. © 2005 - Barb Friedman - Organize IT Get organizing tips, ideas articles and more at the Organized IT web site. http://www.organizeitbiz.com Editors and publishers may reprint this article as long as it's reprinted in its entirety and the signature line remains intact. Please direct a courtesy copy to 
or snail mail it to: Barb Friedman Organize IT 9411 North Waverly Drive Milwaukee WI 53217
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